Day of wEDDING Coordinator
Our professional Day of Coordinator will be present at your wedding to guide you through your ceremony and ensure everything runs smoothly on your big day.
Handling Logistics
The day-of wedding coordinator’s primary job is making sure all the logistics of the wedding are handled. You have carefully planned all the details of your day; it is the coordinator's job to see that those plans are carried out.
Helping create and implement your timeline
Another one of the day-of wedding coordinator's most important jobs is helping to create a detailed timeline for the day and making sure everyone, from the couple’s family to the vendors, sticks to it. We all know that even with the best laid plans, sometimes life happens. Your coordinator is there to be sure the day is moving forward smoothly, taking into account last minute changes. For example, they make sure guests are seated on time to get the ceremony rolling, and that photographs are taken in a timely manner so the couple can get to the dance floor, and that those people giving a blessing or toasts are ready when they need to be.
Communicating With Vendors
The day-of wedding coordinator is the primary point of contact for all wedding vendors. They are the manager on duty, overseeing vendors' work and making sure they do their jobs according to what was contracted. All questions the vendors have can be fielded to the coordinator so the couple doesn’t have to deal with them. The coordinator will communicate with the caterers to be sure dinner will be ready on time, with the DJ on the timing of announcements, with the photographer to be sure they are in place before important moments happen.
Solving Problems
One of the most challenging but important jobs of the day-of wedding coordinator is putting out fires and troubleshooting problems the day of or right before the wedding. If the bar runs out of tequila, if someone forgets the rings, if there is a power outage at the venue—this person figures out what to do. Again, the goal is to take away all stress from the couple.
When You Need a Day-of Wedding Coordinator
Venues that do not provide an on-site coordinator
Many couples hire day-of wedding coordinators if they are planning their wedding themselves and need someone to oversee their work on the big day. This professional can swoop in and make sure all the couple’s hard work comes to life while they enjoy their wedding day. The day-of wedding coordinator can also help the couple make sure they aren’t missing any pieces to their wedding, especially small things non-professionals might overlook. Sometimes, couples have missing details, that I can help them with on the fly if necessary.
Non-traditional Venues
While staff at traditional wedding venues know how to seamlessly pull off weddings, some couples get married in venues that have never had a wedding ceremony or reception before. This could include someone's home or a national park, for example. A couple getting married at a non-traditional wedding venue should get a day-of wedding coordinator to make sure the venue is set up properly for their festivities.
